Ringgold respects your privacy. We receive and store any information you enter on our Web site or give us in any other way in order to monitor activity, but we do not re-distribute this information to third parties. We receive and store certain types of information whenever you interact with us. We use "cookies", and we obtain certain types of information (such as IP addresses) when your Web browser accesses our website.
Like many Web sites, we use a cookie for some of our services to store your state information about where you are in the site, as well as to track current and past activity. Ringgold does not store any of your personal information in cookies.
If you turn off cookies in your browser, then the service we provide from the site will be affected and you may be forced to log in every time you visit the site.
Ringgold will never read or attempt to read cookies other than those written by its own services.
Why we store information
Most of the information we collect is analyzed so that we can improve the user interface and to insure there is no misuse of the web site. Search history information is used to maintain accounting charges and as a statistical aid to improve searches or as a diagnostic aid for problem solving. Such information is not shared outside of Ringgold. When necessary we will use your information to contact you. We may send promotional emails occasionally.
What information is stored
Your Personal or organizational information. What information is stored depends on a user category, typically one of two types:
A registered user provides one's email address, IP address, organizational name and type of organization to Ringgold for our statistical and communication purposes. This information cannot be used to analyze searching histories.
Once registered, cookies are used to store information about the number of available searches the user can make. Information about the user's "state" is also kept in cookies to enable the system to maintain "session" information as the user moves about the site and makes database searches.
Such an account user is an individual belonging to an organization paying a subscription to Ringgold for additional searching and reporting services. In addition to the information for registered users, the individual account user has a personal name, a logon name and password, one's organizational affiliation, an IP address, and related search history information stored. Other data stored can include phone numbers and email addresses.
In order to improve its Services, Ringgold, from time to time, may require additional information or use the information gathered in other ways than listed above. The purpose of any additional information requested will always be explained and your consent gained before use.
Personal or organizational information will not be used for reasons other than stated in this document. Ringgold will not disclose personal or organizational information to a third party, except if required by law.
Ringgold complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. Ringgold has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view Ringgold’s certification, please visit http://www.export.gov/safeharbor/.
The United States Department of Commerce and the European Commission have agreed on a set of data protection principles (the "U.S.-EU Safe Harbor Principles") and frequently asked questions (collectively the “U.S.-EU Safe Harbor Framework”) to enable U.S. companies to satisfy the requirement under European Union law that adequate protection be given to personal information transferred from the EU to the United States. The EEA also has recognized the U.S. Safe Harbor as providing adequate data protection. The United States Department of Commerce and the Federal Data Protection and Information Commissioner of Switzerland have agreed on a similar set of data protection principles (the "U.S.-Swiss Safe Harbor Principles") and frequently asked questions (collectively the “U.S.-Swiss Safe Harbor Framework) to enable U.S. companies to satisfy the requirement under Swiss law that adequate protection be given to personal information transferred from Switzerland to the United States. Consistent with its commitment to protect personal privacy, Ringgold adheres to the U.S.-EU and U.S.-Swiss Safe Harbor Principles (hereinafter “Safe Harbor Principles”).
For purposes of this Policy, the following definitions shall apply: "Agent" means any third party that collects or uses personal information under the instructions of, and solely for, Ringgold or to which Ringgold discloses personal information for use on Ringgold's behalf. "Ringgold" means Ringgold Inc., its successors, subsidiaries, divisions and groups in the United States. "Personal information" means any information or set of information that identifies or is used by or on behalf of Ringgold to identify an individual. Personal information does not include information that is encoded or anonymized, or publicly available information that has not been combined with non-public personal information. "Sensitive personal information" means personal information that reveals race, ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, or that concerns health or sex life. In addition, Ringgold will treat as sensitive personal information any information received from a third party where that third party treats and identifies the information as sensitive.
The privacy principles in this Policy are based on the Safe Harbor Principles.
NOTICE: Where Ringgold collects personal information directly from individuals in the EEA, it will inform them about the purposes for which it collects and uses personal information about them and the choices and means, if any, Ringgold offers individuals for limiting the use and disclosure of their personal information. Notice will be provided in clear and conspicuous language when individuals are first asked to provide personal information to Ringgold, or as soon as practicable thereafter, and in any event before Ringgold uses or discloses the information for a purpose other than that for which it was originally collected or discloses information to a non-agent third party.
Where Ringgold receives personal information from its subsidiaries, affiliates or other entities in the EEA, it will use and disclose such information in accordance with the notices provided by such entities and the choices made by the individuals to whom such personal information relates.
CHOICE: For personal information, Ringgold will offer individuals the opportunity to choose (opt-in) whether their personal information is (a) to be disclosed to a non-agent third party, or (b) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual.
For sensitive personal information, Ringgold will give individuals the opportunity to affirmatively and explicitly (opt-in) consent to the disclosure of the information to a non-agent third party or the use of the information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual.
Ringgold will provide individuals with reasonable mechanisms to exercise their choices.
DATA INTEGRITY: Ringgold will use personal information only in ways that are compatible with the purposes for which it was collected or subsequently authorized by the individual. Ringgold will take reasonable steps to ensure that personal information is relevant to its intended use, accurate, complete, and current. We will only collect and store personal information that is relevant to fulfill the purpose of the request and will retain such information no longer than appropriate to fulfill the purpose of the request.
TRANSFERS TO AGENTS: Ringgold will obtain assurances from its agents that they will safeguard personal information consistently with this Policy. Examples of appropriate assurances that may be provided by agents include: a contract obligating the agent to provide at least the same level of protection as is required by the relevant Safe Harbor Principles, being subject to EU Directive 95/46/EC (the EU Data Protection Directive), Safe Harbor certification by the agent, or being subject to another European Commission adequacy finding (e.g., companies located in Canada). Where Ringgold has knowledge that an agent is using or disclosing personal information in a manner contrary to this Policy, Ringgold will take reasonable steps to prevent or stop the use or disclosure.
ACCESS AND CORRECTION: Upon request, Ringgold will grant individuals reasonable access to personal information that it holds about them. In addition, Ringgold will take reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete. These requests can be made by completing our International Consumer Service form at http://www.ringgold.com/contact or by calling the Ringgold office in the country where they reside and asking for consumer services.
SECURITY: Ringgold will take reasonable precautions to protect personal information in its possession from loss, misuse and unauthorized access, disclosure, alteration and destruction.
ENFORCEMENT: Ringgold will conduct compliance audits of its relevant privacy practices to verify adherence to this Policy. Any employee that Ringgold determines intentionally violates this policy will be subject to disciplinary action up to and including termination of employment.
DISPUTE RESOLUTION: Any questions or concerns regarding the use or disclosure of personal information should be directed to the Ringgold Office of Ethics and Business Conduct at the address given below. Ringgold will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this Policy. Ringgold has chosen the EU Data Protection Authorities (EU DPAs) to serve as an independent recourse mechanism (IRM) for dispute resolution arising from collection, use, and retention of personal information transferred from EU member countries to companies in the United States and has remitted the following fee to USCIB, acting as a trusted third party on behalf of the European Union (EU) Data Protection Authorities.
LIMITATIONS ON APPLICATION OF PRINCIPLES: Adherence by Ringgold to these Safe Harbor Principles may be limited (a) to the extent required or permitted by law or legal process, such as to respond to or investigate a legal or ethical obligation or request or pursuant to court orders, subpoenas, interrogatories or similar directive carrying the force of law; and (b) to the extent expressly permitted by an applicable law, rule or regulation.
Questions or comments regarding this Policy should be submitted to the Ringgold Office of Ethics and Business Conduct by mail as follows:
Office of Ethics and Business Conduct
PO BOX 368
Beaverton, Oregon 97075
or by email: email@example.com
24 April 2014
Last update: May 20, 2014